Data Privacy Policy

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH attaches great importance to responsible and transparent management of personal data.

Below we provide users with information as to

who they can contact at GIZ on the subject of data protection
what data is processed when they visit the website
what data is processed when users contact us and subscribe to newsletters
how they can opt out of the storage of data
what rights they have with respect to us

1. Data controller and data protection officer

Data processing is the responsibility of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.

Address:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Sector Programme „Sport for Development“
Friedrich-Ebert-Allee 32 + 36
53113 Bonn, Germany
Contact: sport-for-development@giz.de
Tel. +49 6196 79-6965

Please contact GIZ’s data protection officer if you have questions specifically about how your data are protected: datenschutzbeauftragter@giz.de

2. Information on the collection of personal data

2.1 General

GIZ processes personal data exclusively in accordance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG).

Personal data are, for example, name, address, email addresses and user behaviour. GIZ only processes personal data to the extent necessary. Which data is required and processed for which purpose and on what basis is largely determined by the type of service you use or the purpose for which the data are required.

2.2 Collection of personal data when visiting our website

When visiting the GIZ website, the browser used automatically transmits data that is saved in a log file. GIZ itself processes only the data that is technically required in order to display the website correctly and to ensure its stability and security. Each time the website is accessed, the data stored includes, but is not limited to, the page that is viewed, the IP address of the accessing device, the page from which the user was redirected, as well as the date and time of access. A detailed list of the data stored is shown below.

Log file fields

Field	Displayed as	Description
Date	date	The date on which the activity occurred.
Time	time	The time, in coordinated universal time (UTC), at which the activity occurred.
Server IP address	s-ip	The IP address of the server on which the log file entry was generated.
Method	cs-method	The requested action, for example, a GET method.
URI Stem	cs-uri-stem	The target of the action, for example, Default.htm.
URI query	cs-uri-query	The query, if any, that the client was trying to perform. A Universal Resource Identifier (URI) query is necessary only for dynamic pages.
Server port	s-port	The server port number that is configured for the service.
User name	cs-username	The name of the authenticated user who accessed your server. Anonymous users are indicated by a hyphen.
Client IP address	c-ip	The IP address of the client that made the request.
User agent	cs(User-Agent)	The browser type that the client used.
Referrer	cs(Referrer)	The site that the user last visited. This site provided a link to the current site.
HTTP status	sc-status	The HTTP status code.
Protocol substatus	sc-substatus	The substatus error code.
Win32 status	sc-win32-status	The Windows status code.
Time taken	time-taken	The length of time that the action took, in milliseconds.

The data in the log file is deleted after five days.

Further information on data storage and transfer
GIZ is obliged to store the data beyond the time of the visit in order to ensure protection against attacks against GIZ’s internet infrastructure and federal communications technology (legal basis: Article 6 (1) e GDPR in conjunction with Section 5 of the German Act on the Federal Office for Information Security (BSIG). In the event of attacks on communications technology, this data is analysed and used to initiate legal and criminal action. Data that is logged when accessing the GIZ website is only transferred to third parties if there is a legal obligation to do so or if the transfer is necessary for legal or criminal prosecution in the event of attacks on federal communications technology. Data will not be passed on in any other cases. This data is not merged with other data sources at GIZ.

2.3 Cookies

When you visit the GIZ website, small text files known as ‘cookies’ are stored on your computer. They are used to make the online presence more user-friendly and effective overall. Cookies cannot run programs or infect your computer with viruses. The GIZ website uses cookies that are automatically deleted as soon as the browser on which the page is displayed is closed (referred to as temporary cookies or session cookies) This type of cookie makes it possible to assign various requests from a browser to a session and to recognise the browser when the website is visited again (session ID).

2.4 Matomo analysis service (user analysis)

We use the open source software tool Matomo (formerly PIWIK) on our website to collect information in order to analyse the surfing behavior of our users.

By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness.

When you first visit our website a consent/cookie-banner will show up. If you have agreed to all cookies the software sets a cookie on your computer. If individual pages of our website are called up, the following data is stored:

IP address of the calling system of the user, shortened to two bytes and thus anonymized
The accessed website
The website from which the user has reached the called-up website (referrer), unless you have prevented this by a browser setting
The subpages that are called from the called web page
The time spent on the website
The frequency of visiting the website
Other data transmitted by the user's browser, such as language, country or browser used

The software runs exclusively on the servers of our website. A storage of the personal data of the users only takes place there. The data will not be passed on to third parties.

The software is set up in such a way that the IP addresses are not stored completely, but 2 bytes of the IP address are masked (e.g.: 182.198.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

The legal basis for the processing of users' personal data is Art. 6 (1) a GDPR, your consent.

Possibility of objection and removal

If you have agreed to the setting of cookies for web statistics, you can cancel this setting at any time by [for example: “clicking on the "Manage cookies" link at the very bottom of our website. For more information about the privacy settings of the Matomo software, please visit: https://matomo.org/docs/privacy/.

3. Processing of personal data when contacting us

When users contact us, the data provided is processed in order to be able to respond to the enquiry. The following contact options are available:

Email
Letter
Phone

3.1 Contact by email

It is possible to contact GIZ via the email addresses provided. In this case, at least the email address but also any other personal user data transmitted with the email (e. g. family and given name, address) as well as the information contained in the email are stored solely for the purpose of contacting the user and processing the request. The legal basis for the processing of data in connection with email communication is Article 6 (1) e GDPR.

3.2 Contact by letter

When contacting us by letter, the personal data transmitted (e. g. family and given name, address) and the information contained in the letter is stored for the purpose of establishing contact and processing the enquiry. The legal basis for the processing of data in connection with communication by letter is Article 6 (1) e GDPR.

3.3 Contact by phone

When contacting us by phone, personal data will be processed to the extent necessary in order to handle the enquiry. The legal basis for the processing of data in connection with communication by phone is Article 6 (1) e GDPR.

4. Workshop registration

If you use our registration form to sign up for an event, we will store your data provided in the registration form, including your contact details. In order to process your registration we will transfer your data to the German Sports University Cologne who will carry out the webseminars/online workshops. Your data will not be processed by us and/or transferred to the German Sport University Cologne without your previous given consent. The processing of the data provided in the registration form takes place exclusively based on your given consent (Art. 6 Abs. 1 lit. a DSGVO). You may revoke your consent at any time with future effect. An informal email (to sport-for-development@giz.de) making this request is sufficient. The data processed before we receive your request may still be legally processed. In case you revoke your consent, we cannot provide you with further information on the specific workshop. The data provided by you in the registration form will be stored until you request deletion, revoke your consent to the storage of your data, or the purpose for the storage of your data is no longer given (e. g. after completion of the event). Legal requirements, such as retention periods, remain unaffected.

5. Provision of information

On our website it is possible to subscribe to a newsletter. Personal data is processed depending on the way in which information is provided.

5.1 Newsletter

Personal data is used for the purpose of processing the subscription to each respective newsletter. The data is processed and used exclusively for sending the newsletter. After entering the email address, users receive an email containing a link for confirming the authenticity of the address and the subscription (‘double opt-in’). If users do not confirm the registration by clicking on the link contained in the email, the data is deleted immediately. The legal basis for the processing of data in connection with the dispatch of newsletters is their consent in accordance with Article 6 (1) a GDPR. The newsletter subscription can be cancelled at any time. If the subscription is cancelled, all personal data is deleted from our database.

6. Processing of personal data in connection with social network use

Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. The YouTube videos are embedded in "extended privacy mode", which means that no data about you as a user will be transferred to YouTube if you do not consent to it and play the videos. Pursuant to Youtube specifications, in the “extended data protection mode” your data, especially which of our websites pages you have visited as well as device-specific information including the IP address, is sent to the Google servers in the US only when you view the video.

However. YouTube also uses cookies to collect information about visitors to its website. YouTube uses these, among other things, to collect video statistics, prevent fraud, and improve user experience. This leads to a connection with Google's "DoubleClick Network". When you start the video, data is thus transmitted to YouTube and processed by YouTube. For more information about data protection at YouTube, please see their privacy policy at: http://www.youtube.com/t/privacy_at_youtube

Therefore, the transfer of data to YouTube is only carried out, after you have given us your consent to the transfer in accordance with Art. 6 (1) a GDPR. By clicking on the video and activating the video, you give your consent to this data transfer. Only then will you be able to start and watch the embedded video. Before that no data is being transferred to YouTube. You can withdraw your consent for future data processing at all times by using our Consent-Manager-Tool.

On its website, GIZ invites users to visit its company presence on social networking sites and platforms including, but not limited to, Twitter, Instagram, LinkedIn, YouTube and Facebook.

These online presences are operated in order to interact with the users that are active on these sites and platforms and to inform them about projects and services. By clicking on a social network’s logo, the user is redirected to the GIZ presence on the respective network.

When users visit the platforms, personal data is collected, used and stored by the operators of the respective social network, but not by GIZ. This is also the case even if the users themselves do not have an account with the respective social network.

The individual data processing operations and their scope differ depending on the operator of the respective social network. GIZ has no influence on the collection of data or its further use by the social network operators. We are not fully aware of the extent to which, where and for how long the data is stored; to what extent the networks comply with existing obligations regarding erasure; what analyses are conducted and links established with the data; and to whom the data is disclosed.

Access to GIZ social media sites is subject to the terms of use and privacy policies of the respective operators. Click here for the contact details and links to the data privacy policies of the social media on which GIZ maintains a presence.

GIZ on social media

The privacy policy for the social network LinkedIn, operated by LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA, can be found at https://www.linkedin.com/legal/privacy-poicy?trk=homepage-basic_footer-privacy-policy.
The privacy policy for the social network Twitter, operated by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA, can be found at https://twitter.com/en/privacy.
The privacy policy for the social network YouTube, operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, can be found at https://www.gstatic.com/policies/privacy/pdf/20190122/f3294e95/google_privacy_policy_en_eu.pdf .
The privacy policy for the social network Facebook, operated by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland, can be found at https://www.facebook.com/about/privacy/update?ref=old_policy.
The privacy policy for the social network Instagram , operated by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland, can be found at https://privacycenter.instagram.com/policy/?entry_point=ig_help_center_data_policy_redirect

Note on Facebook fan page

When you visit GIZ’s Facebook pages, Facebook records your IP address and other information in the form of cookies. This information is used to provide GIZ, as the operator of the Facebook page, with statistical information on how the Facebook page is used. GIZ can access this statistical data via what are referred to as ‘Insights’ on the Facebook page.

These statistics are solely generated and provided by Facebook. As the site’s controller, GIZ has no influence on the generation and presentation of this data. The data is provided automatically and the service cannot be deactivated.

By operating the Facebook page, GIZ offers a modern communication and information option. The processing of personal data in connection with the operation of the Facebook page is based on Article 6 (1) e GDPR.

As the operator of the fan page, GIZ is jointly responsible with Facebook for the processing. However, primary responsibility for processing Insights data lies with Facebook. Facebook therefore fulfils all obligations under the GDPR with regard to the processing of Insights data (including but not limited to Articles 12 and 13 GDPR, Articles 15 to 22 GDPR and Articles 32 to 34 GDPR). The rights of the data subject can be asserted either with GIZ or Facebook. Should you contact GIZ, GIZ is obliged to forward all relevant information to Facebook.

The complete Page Insights Addendum regarding responsibilities and the data processed can be found here https://www.facebook.com/legal/terms/page_controller_addendum

7. Disclosure to third parties

GIZ does not pass on personal data to third parties unless it is legally obliged or entitled to do so by law.

8. Transfer of data to countries outside Germany

GIZ does not transfer personal data to third countries. When using social media, the privacy policies of the respective providers apply.

9. Duration of data retention

User data will not be kept any longer than is necessary for the purpose for which it is processed or as required by law.

10. IT security of user data

GIZ accords great importance to protecting personal data. For this reason, technical and organisational security measures ensure that data is protected against accidental and intentional manipulation and unintended erasure as well as unauthorised access. These measures are updated accordingly based on technical developments and adapted continuously in line with the risks.

11. Reference to user rights

Visitors to the GIZ website have the right

To obtain information about their data stored by us (Article 15 GDPR)
To have their data stored by us rectified (Article 16 GDPR)
To have their data stored by us erased (Article 17 GDPR)
To obtain restriction of processing of their data stored by us (Article 18 GDPR)
To object to the storage of their data if personal data are processed on the basis of the first sentence of Article 6 (1) 1 f and e GDPR (Article 21 GDPR)
To receive their personal data in a commonly used and machine-readable format from the controller such that they can be potentially transmitted to another controller (right to data portability, Article 20 GDPR)
To withdraw their consent to the extent that the data has been processed on the basis of consent (Article 6 (1) a GDPR). The lawfulness of the processing on the basis of the consent given remains unaffected until receipt of the withdrawal.

Users also have the right in accordance with Article 77 GDPR to lodge a complaint with the competent data protection supervisory authority. The competent authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).

Last updated: 08 Sept. 2022